Privacy Policy Statement

Union Registrars Limited and its affiliates (collectively, “Union”, “we”, “us” or “our”) respect your privacy. We are committed to protect it through our compliance with this Privacy Policy Statement and to ensure all individuals who use the Union eIPO White Form Website (“Website”, and services understand what information we collect and how we use or disclose them. To preserve the confidentiality of your personal data provided to us, we maintain the following data privacy principles:

  1. we only collect personal data that are relevant and required to conduct our business;
  2. we will not disclose your personal data outside Union and the relevant parties related to your Union eIPO White Form Application, unless we have your consent or are required by law to do so;
  3. we aim to keep your personal data accurate and up-to-date; and
  4. we maintain appropriate security systems designed to prevent unauthorized access to your personal data.

How we use cookies

Cookies are small data files that a website transfers and stored to your computer’s browser to allow it to remember specific information about your session while you are visiting our Website. Your computer will only share the information in the cookies with the website that provided it, and no other website can request it.

We work with third party service providers to help us better understand how you use our Website. These third party service providers will place cookies in your browser to collect information such as how you were referred to the Website, or how you navigate around the Website.

Information we collect for use in site management and security purposes includes:

  • The internet domain from which you access our Website
  • The Internet Protocol (IP) address
  • The type of browser
  • The operating system
  • The date and time, duration and frequency you access our Website
  • The Universal Resource Locators (URLs) or addresses, of the pages you visit
  • The URL of the referral site
  • Your username, if it was used to log in to the Website
If you do not wish to have cookies stored on your machine, you can turn cookies off in your browser. You will still have access to all information and resources at our Website. But if you do, certain functionalities of this Website may not be available to you. Be aware that disabling cookies in your browser will affect cookie usage at all other websites you visit as well.

Security of Personal Data

Union has put in place appropriate physical, electronic, and managerial procedures to safeguard and help protect personal data against unauthorized or accidental access, processing, erasure or other use.

Access and Correction of Personal Data

The Personal Data (Privacy) Ordinance, Chapter 486 of the Laws of Hong Kong (the “Ordinance”) provides you with rights to ascertain whether Union holds your personal data, to obtain a copy of that data and to correct any data that is inaccurate. In accordance with other applicable law, you may have the right to request for any other information required under other applicable law or deletion of personal data that Union no longer has any lawful ground for use.

In accordance with the Ordinance, Union has the right to charge a reasonable fee for the processing of any data access request. However, Union shall not charge any fee if it is not permitted under applicable law. All requests for access to the personal data or correction of the personal data or deletion of data or for information regarding policies and practices and the kinds of personal data held by Union should be addressed in writing and sent by post to Union’s Privacy Compliance Officer and sent to the following address:

Union Registrars Limited

Attention: Privacy Compliance Officer
Suites 3301-04, 33/F.,
Two Chinachem Exchange Square,
338 King’s Road,
North Point,
Hong Kong

Union will take reasonable steps to verify your identity before granting access to make corrections to your personal data to protect your privacy and identity.

We may revise or change this Privacy Policy Statement from time to time. We encourage you to check this Privacy Policy Statement occasionally to ensure that you are aware of the most recent version.

This Website may, from time to time, contain links to other websites. This Privacy Policy Statement only applies to this Website so when you link to other websites you should read their own privacy policies.

In the event that there is any inconsistency between the English and Chinese versions of this Statement, the English version shall prevail.